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Citizenship Charter

Government of the People's Republic of Bangladesh

Upazila Cooperative Office

Madhyanagar, Sunamganj.

cooperative.madhyanagar.sunamganj.gov.bd


Service Commitment (Citizens' Charter)


1. Vision and Mission

A) Vision: Sustainable Cooperatives, Sustainable Development.

b) Objective: Building sustainable cooperatives in agricultural, non-agricultural, financial and service sectors through capacity building of cooperatives and creation of entrepreneurship.

2. Services promised

2.1) Institutional Services:


Serial no

Service Name Service Delivery Method Required Documents and Place of Delivery Service Price and Payment Method Service Delivery Period Officer in Charge (Name, Designation, Phone Email) Senior Officer (Name, Designation, Phone Email)

(1) (2) (3) (4) (5) (6) (7) (8)

1. Assistance in Primary Cooperative Societies Registration Application Process 1. List of documents required for registration

2. Enrollment and signature of members in the membership register, deposit-expenditure, share and savings receipts, general receipts

3. Organizing meeting by the applicants (at least 20 people), determining the name of the association, civil constituency and working area, determining the amount of authorized shares, determining the number of committee members (6/9/12), submitting the application form.

4. Organizational meeting

5. Certificate regarding office rent from U/P.

6. Application signed by all members (minimum 20).

7.Registration fee 300 taka and deposit through VAT challan

8.Attachment of documents as per check list 1.Online application

2. Organizational meeting resolution - own

3. Bye-law 3 Prost

4. Accounts Payable, Budget Estimates

5. Original copy of treasury challan.

6. Copy of national identity card and citizenship certificate of members.

7. Photo mobile phone number, email

8. Undertaking/Certificate to comply with Co-operative Societies Act, Rules, other instructions

9. Compliance with Registration Policy/2013

10. Detailed list of shares and savings

11.Notification/Pre-Registration/Management Training In case of initial Co-operative Society registration 300/- as registration fee is to be deposited in Government Treasury through Treasury Challan.

 And for VAT an additional Rs 45 has to be deposited in the state treasury. 7-60 days Samsul Islam

Upazila Cooperative Officer

Madhyanagar, Sunamganj

Mobile 01710211030

ucomadhyanagar@gmail.com


  Bashir Ahmed

District Cooperative Officer

Sunamganj

Tel# 02-996600855

Mobile#01712331621

dco_sunamganj@yahoo.com


2. Assistance in amendment of bye-laws of co-operative societies 1. Identification of articles or provisions of the bye-laws to be amended.

2. Meeting of the Management Committee

3. Application as per Form-4 of Rule 9(2).

4. Explanation of the rationale and necessity of the amendment.

5. Complete copy of voidable bye-laws.

6. Replaceable new bye-laws in three parts.

7. General meeting resolution.

8. Payment of fee deposit.

9. Submission of application in prescribed form 1. Application as per Form-4 of Rule 9(2)

2. Comparative statement.

3. Rationale for amendment 4. Copy of voidable by-laws

5. Replaceable new bye-laws

6. Copy of latest audit report.

7. Management Committee Resolution

8. Resolution of General Meeting.

9. Deposit of registration fee.

10. Copy of National Identity Card/Citizenship Certificate, Photograph and Mobile Number.

11. 300/- as registration fee is to be deposited in the government treasury through treasury challan in case of registration of undertaking primary co-operative society.

 And for VAT an additional Rs 45 has to be deposited in the state treasury. 7-60 days

Samsul Islam

Upazila Cooperative Officer

Madhyanagar, Sunamganj

Mobile 01710211030

ucomadhyanagar@gmail.com

Bashir Ahmed

District Cooperative Officer

Sunamganj

Tel# 02-996600855

Mobile#01712331621

dco_sunamganj@yahoo.com

3. Assistance in approval of the annual budget of the cooperative society 1. Presentation and approval of the budget in the meeting of the management committee of the society (departmental expenditure, justification of allocation proposal, detailed expenditure breakdown and evidence).

2. The budget approved in the meeting of the management committee is presented and approved in the annual general meeting of the association (general meeting as the case may be). 1. Copy of Management Committee Resolution

2. Copy of resolution of general meeting

3. Khatwari detailed explanation

  Free 15 working days

4. Assistance in appointment of selection committee in case of primary cooperative societies having shares of more than fifty thousand rupees-

1. Application for appointment of election committee should be submitted at least 45 days before the election

2. Appointment of election committee by Registrar 40 days before 1. Resolution of election related meeting

2. Election Notification and Draft Voter List

Place of receipt: Office of the Self-Assessment Co-operative Society. Free 50 to 40 days in advance (within 15 working days)

5. Formation of Interim Management Committee 1. If the existing Management Committee fails to take the election process within the term

An application should be made to the Registrar requesting the formation of an Interim Management Committee. If the application is received or if the application is not received, an Interim Management Committee is constituted for 120 days after the expiry of the term of the Management Committee of the Society. 1. Application in Society Pad

2. Meeting resolution

3. Resignation letters in case of resignation. Free 03-07 days

Samsul Islam

Upazila Cooperative Officer

Madhyanagar, Sunamganj

Mobile 01710211030

ucomadhyanagar@gmail.com

Bashir Ahmed

District Cooperative Officer

Sunamganj

Tel# 02-996600855

Mobile#01712331621

dco_sunamganj@yahoo.com

6. Grant of winding-up 1. Winding-up order for winding up the activities of the association on application or on its own motion as applicable and appointment of liquidator. The registration is canceled based on the report of the applicant. 1. application

2. General meeting resolution within 7 working days of receipt of free application

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